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H&S Meeting Minutes

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[ Church name ] church

Health & safety committee meeting minutes

Meeting details

Field Information
Meeting Date:
Meeting Time: Start: Finish:
Location:
Meeting Type:
Chair:
Minute Taker:

Attendance

Present

Name Position Representing

Apologies

Name Position Reason

Guests/Observers

Name Position Purpose

Agenda items

1. Opening and welcome

Chair’s Opening Remarks:

Confirmation of Quorum:

Declaration of Conflicts of Interest:

2. Minutes of previous meeting

Previous Meeting Date:

Minutes Accuracy:

Amendments Required:

Moved: Seconded:

Motion:

3. Matters arising from previous minutes

Action Item Responsible Person Due Date Status Comments

4. Health & safety champion report

Presented By:

Incident Statistics (Since Last Meeting)

Type Number Severity Status
Injuries
Near Misses
Property Damage
Other Incidents

Key Issues Identified

Actions Taken

Recommendations

Discussion Points:

Committee Response:

5. Workplace inspections

Inspections Completed Since Last Meeting:

Date Area Inspected Inspector Issues Found Actions Required

Outstanding Inspection Issues:

Issue Location Priority Responsible Person Target Date

Discussion:

6. Risk management

New Risks Identified

Risk Location/Activity Risk Rating Control Measures Responsibility

Risk Register Updates

Risks Closed:

Risks Escalated:

New Controls Implemented:

Discussion:

7. Training and competency

Training Completed

Training Type Participants Date Provider Cost

Training Required

Training Type Target Audience Priority Target Date Budget

Discussion:

8. Emergency preparedness

Emergency Drills Conducted

Date Type Participants Duration Issues Identified

Emergency Equipment Checks

Equipment Last Check Condition Action Required
Fire Extinguishers
First Aid Kits
Emergency Lighting
Evacuation Equipment

Discussion:

9. Contractor management

Current Contractors

Contractor Project Start Date Safety Performance Issues

Contractor Safety Issues

Contractor Inductions Completed

Contractor Personnel Date Conducted By

Discussion:

10. Policy and procedure updates

Policies Reviewed

Policy Review Date Changes Made Next Review

New Policies Required

Procedure Updates

Discussion:

11. Budget and resources

Health & Safety Budget

Item Budgeted Spent YTD Remaining Comments
Training
Equipment
Contractors
Insurance
Total

Resource Requests

Discussion:

12. Regulatory updates

New Regulations/Standards

Compliance Issues

WorkSafe Communications

Discussion:

13. Continuous improvement

Improvement Initiatives

Initiative Responsible Person Target Date Status Comments

Best Practices Identified

Lessons Learned

Discussion:

14. Other business

Items Raised

Decisions Made

15. Action items

Action Responsible Person Due Date Priority Status

16. Next meeting

Next Meeting Date:

Next Meeting Time: 

Next Meeting Location:

Agenda Items for Next Meeting:

17. Meeting closure

Meeting Closed: 

Chair’s Closing Remarks:

Meeting evaluation

Meeting Effectiveness:

Areas for Improvement:

Suggestions for Future Meetings:

Signatures

Chair:

Name:

Signature: Date:

Minute Taker:

Name:

Signature: Date:

Distribution

Minutes Distributed To:

Distribution Date:

Distributed By:

Follow-up actions

Action Item Reminders Sent:

Progress Review Date:

Overdue Actions Follow-up:

Next Meeting Preparation:

Finished?

All policies