Annual H&S Review Plan

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[ Church name ] church

Annual health & safety review plan

Review Period: to

Plan Prepared:

Prepared By:

Approved By:

Executive summary

Purpose of Review

This annual review evaluates the effectiveness of our health and safety management system, identifies areas for improvement, and sets objectives for the coming year.

Review Scope

Key Stakeholders

  • Senior Pastor
  • Church Eldership/Leadership Team
  • Health & Safety Champion
  • Property Manager
  • Ministry Leaders
  • Staff Representatives
  • Volunteer Representatives

Review methodology

Review Process

Phase Activity Timeframe Responsible Person
1. Planning Develop a review plan and schedule Week 1 H&S Champion
2. Data Collection Gather performance data and documentation Weeks 2-3 Review Team
3. Stakeholder Consultation Conduct interviews and surveys Weeks 4-5 Review Team
4. Analysis Analyse data and identify trends Week 6 H&S Champion
5. Reporting Prepare review report Week 7 H&S Champion
6. Action Planning Develop an improvement plan Week 8 Leadership Team
7. Implementation Begin improvement initiatives Ongoing Various

Data Sources

  • Quantitative Data:
    • Incident and injury statistics
    • Near miss reports
    • Training completion rates
    • Inspection findings
    • Audit results
    • Compliance monitoring data
  • Qualitative Data:
    • Staff and volunteer feedback
    • Stakeholder interviews
    • Focus group discussions
    • Observation studies
    • External assessments

Performance review areas

1. Incident and injury performance

Statistical Analysis

Current Year Performance:

Metric Target Actual Variance Trend
Total Incidents
Injury Rate (per 1000 hours)
Lost Time Injuries
Near Miss Reports
Property Damage Incidents

Comparison with Previous Years:

Year Total Incidents Injury Rate Lost Time Comments
Current
Previous
2 Years Ago

Incident Analysis

Most Common Incident Types:

Most Common Locations:

Root Cause Analysis Summary:

Performance Assessment

Strengths:

Areas for Improvement:

Recommendations:

2. Risk management effectiveness

Risk Register Review

Risk Register Statistics:

Metric Current Year Previous Year Change
Total Risks Identified
High Priority Risks
Risks Closed
New Risks Added
Overdue Actions

Risk Assessment Quality

Assessment Criteria:

Criteria Excellent Good Fair Poor Comments
Hazard Identification
Risk Rating Accuracy
Control Effectiveness
Documentation Quality
Review Frequency

Control Measure Effectiveness

Most Effective Controls:

Least Effective Controls:

Recommendations:

3. Training and competency

Training Statistics

Training Type Target Participants Completed Completion Rate Cost
H&S Induction
Fire Warden Training
First Aid Training
Manual Handling
Working with Children
Other Training

Competency Assessment Results

Overall Competency Levels:

Role Category Competent Developing Not Competent Action Required
Leadership
Staff
Volunteers
Contractors

Training Effectiveness

Training Evaluation Results:

Training Course

Participant Satisfaction

Knowledge Gain

Behavior Change

ROI
 

 
 

 

Recommendations:

4. Emergency preparedness

Emergency Response Capability

Emergency Drill Results:

Drill Type Frequency Participation Rate Average Time Issues Identified
Fire Evacuation
Lockdown
Medical Emergency

Emergency Equipment Status

Equipment

Quantity

Condition

Last Service

Issues

Fire Extinguishers

  

   

First Aid Kits

  

   

Emergency Lighting

  

   

Communication Systems

  

   

Emergency Response Assessment

Strengths:

Weaknesses:

Recommendations:

5. Compliance performance

Legal Compliance Status

Requirement Compliant Partially Compliant Non-Compliant Action Required
HSWA 2015
Building Code
Fire Safety
Electrical Safety
Child Protection

Regulatory Interactions

WorkSafe Interactions:

Date

Type

Outcome

Actions Required
       

Council Interactions:

Date

Type

Outcome

Actions Required
       

Compliance Assessment

Overall Compliance Rating:

Key Compliance Issues:

Recommendations:

6. Stakeholder engagement

Staff and Volunteer Feedback

Survey Results:

Question Excellent Good Fair Poor Comments
H&S Leadership
Communication
Training Quality
Incident Response
Overall Satisfaction

Key Themes from Feedback

Positive Feedback:

Areas for Improvement:

Specific Suggestions:

Benchmarking and best practices

Industry Comparison

Performance Benchmarks:

Metric Our Performance Industry Average Best Practice Gap Analysis
Incident Rate
Training Hours
Compliance Score

Best Practices Identified

Internal Best Practices:

External Best Practices to Adopt:

Swot analysis

Strengths

Weaknesses

Opportunities

Threats

Improvement priorities

Priority 1: [High Priority Area]

Current State:

Desired State:

Gap Analysis:

Recommended Actions:

Resources Required:

Timeline:

Success Measures:

Priority 2: [Medium Priority Area]

Current State:

Desired State:

Gap Analysis:

Recommended Actions:

Resources Required:

Timeline:

Success Measures:

Priority 3: [Lower Priority Area]

Current State:

Desired State:

Gap Analysis:

Recommended Actions:

Resources Required:

Timeline:

Success Measures:

Annual objectives

Objective 1: [Specific, Measurable Goal]

Target:

Success Measures:

Responsible Person:

Timeline:

Resources Required:

Objective 2: [Specific, Measurable Goal]

Target:

Success Measures:

Responsible Person:

Timeline:

Resources Required:

Objective 3: [Specific, Measurable Goal]

Target:

Success Measures:

Responsible Person:

Timeline:

Resources Required:

Resource requirements

Budget Allocation

Category Current Year Proposed Next Year Variance Justification
Training
Equipment
Maintenance
External Services
Insurance
Total

Staffing Requirements

Current H&S Resources:

Additional Resources Required:

Skills Development Needs:

Implementation plan

Year 1 Action Plan

Quarter Key Actions Responsible Person Resources Success Measures
Q1
Q2
Q3
Q4

Monitoring and Review Schedule

Review Type Frequency Responsible Person Reporting
Progress Reviews Monthly H&S Champion Leadership Team
Quarterly Reviews Quarterly Leadership Team Church Board
Mid-Year Review 6 Monthly External Reviewer Leadership Team
Annual Review Annually Review Committee Church Board

Communication plan

Internal Communication

Audience Method Frequency Content Responsible Person
Church Board Board Reports Monthly Progress Updates H&S Champion
Leadership Team Meetings Bi-weekly Detailed Updates H&S Champion
All Staff Team Meetings Monthly Key Messages Team Leaders
Volunteers Newsletter Quarterly General Updates Communications
Congregation Notice Board As Required Public Information H&S Champion

External Communication

Regulatory Reporting: - WorkSafe NZ (as required) - Local Council (as required) - Insurance Company (annually)

Industry Engagement: - Church networks and associations - Professional H&S organisations - Training providers

Review approval

Review Committee Sign-off

Review Committee Members:

Name Position Signature Date

Leadership Approval

Senior Pastor:

Signature: Date:

Board Chair:

Signature: Date:

Next review

Next Annual Review Due:

Interim Review Schedule: -

Q1 Progress Review:

Q2 Progress Review:

Q3 Progress Review:

Mid-Year Review:

Review Coordinator:

External Reviewer (if required):

Document Control: - Version: 1.0 –

Date:

File Location:

Next Review:

Finished?

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